Executive Assistant

Role Summary

You'll support the founder directly, owning the day-to-day operational, financial, and administrative work behind the scenes so the client-facing team can stay focused on brand and creator relationships.

Key Responsibilities

• Manage calendar, scheduling, and inbox triage, flagging urgent items and drafting routine replies
• Prepare for meetings, track notes and action items, and support regular check-ins with industry contacts
• Track Ramp receipts, reconcile QuickBooks transactions, and follow up on overdue invoices
• Maintain Airtable data (creator categorization, roster updates, campaign tracking), follow up on missing agreements or fields, and run weekly organization sweeps
• Do a first-pass review of active campaigns and new creator intake, flagging issues ahead of meetings
• Screen resumes against role criteria, coordinate interview scheduling and travel, and support onboarding
• Track industry landscape, competitor activity, and award/event opportunities; help expand the sales pipeline in Airtable
• Coordinate team logistics: holiday gifts, quarterly events, office needs, birthdays/holidays

Required Skills

• Meticulous attention to detail, highly organized, adaptable, comfortable learning new software/AI tools quickly
• Proven experience supporting a founder or senior executive in a fast-paced agency or startup
• Comfortable managing calendars, inbox triage, and meeting coordination independently
• Familiarity with QuickBooks and basic bookkeeping/invoice follow-up

Nice to Have

• Hands-on Airtable experience
• Genuine interest in YouTube, content creators, and social media culture
• Experience in a marketing, talent, or creator-economy agency
• Familiarity with recruiting/hiring coordination
• Comfortable supporting light sales-pipeline research

What We Offer: Fully remote, direct high-visibility work with the founder, 15 days PTO/year