Administrative Assistant

About the Company

An exclusive, invite-only community for high-growth startup founders and venture-backed CEOs. They host private founder dinners, investor meetups, and produce podcast content to help entrepreneurs grow personally and professionally across the US.

Key Responsibilities

Closer Support

• Manage communication updates: add members to Slack, send WhatsApp morning updates, and prepare end-of-day summaries
• Draft and send email communications including welcome, follow-ups, confirmations, nurture, and long-term engagement emails
• Organize Gmail folders and keep inbox structured by lead stage (hot, warm, cold)
• Manage onboarding workflow: review onboarding forms, cross-check in Fathom, and update ActiveCampaign stages
• Maintain calendars: remove cancelled calls, adjust call colors, and free up slots
• Prepare notes for first calls to ensure smooth transitions

Setter Support

• Send personalized confirmation emails and reminders for scheduled calls
• Draft handoff emails for closers to review
• Update CRM records in ActiveCampaign with lead source and ensure smooth transfer of notes from setter to closer

Requirements

• Proven experience in administrative support, sales operations, or executive assistance - preferably in fast-paced or high-end environments
• Strong written and verbal communication skills with ability to draft professional, personalized client-facing messages
• Hands-on experience with ActiveCampaign, Google Workspace, Slack, and WhatsApp
• Highly organized, detail-oriented, and reliable with excellent follow-through
• Comfortable handling sensitive information with discretion
• Service-oriented mindset with ability to deliver white-glove support to founders and high-level clients

Tech Stack

ActiveCampaign, Google Workspace, Slack, WhatsApp, Fathom, Gmail