Events Manager

About the Company

A fast-growing media and events company whose reports and conferences reach Fortune 500 companies, government officials, entrepreneurs, and investors across the US. They host 18 leadership summits a year and are expanding their team to keep up with demand.

Key Responsibilities

Event Planning & Logistics

• Manage end-to-end planning and execution of full-day in-person leadership summits
• Build and maintain detailed event timelines, run-of-show documents, and logistics plans
• Coordinate venue selection, catering, AV, and on-site setup

Sponsor & Vendor Management

• Serve as the primary point of contact for sponsors, vendors, and venue partners
• Negotiate contracts and manage relationships to ensure smooth delivery

Marketing & Attendance

• Work with internal teams to drive event attendance and promote upcoming summits
• Track RSVPs, manage guest lists, and handle attendee communications

Internal Coordination

• Collaborate cross-functionally with sales, marketing, and content teams
• Keep internal stakeholders updated on event status and logistics

On-Site Execution

• Travel to event locations and lead on-site coordination from setup to teardown
• Troubleshoot issues in real time to ensure a seamless attendee experience

Requirements

• 4–7 years of event management experience, including full-day in-person events
• Proven ability to manage multiple events simultaneously while staying organized
• Experience managing event budgets and vendor contracts
• Comfortable with frequent travel (events are held across the US)
• Bachelor's degree preferred

Tech Stack

Microsoft Office · Google Drive · Eventbrite · Zoho CRM