Executive/Personal Assistant
Full-TimeMidRemoteAugust 14, 20261 min read
Role Summary
Executive Assistant to Company Principals, a high-trust, high-impact role in a private family office. You'll work directly with both principals to manage professional and personal priorities with care, discretion, and proactive thinking, anticipating needs and embracing tools like ChatGPT and Notion to streamline workflows.
Key Responsibilities
- Managing calendars, scheduling, and coordinating logistics for meetings (personal and professional)
- Taking ownership of projects from start to finish with attention to deadlines and follow-through
- Preparing summaries, briefings, and updates — clear, concise, and actionable
- Conducting thorough research (vendors, products, travel, service providers, etc.)
- Creating and managing simple budgets, expense reports, and property-related spreadsheets
- Overseeing household service providers (housekeeper, landscaping, internet/pool, etc.)
- Handling vendor appointments
- Supporting light IT troubleshooting for devices, apps, and systems (Mac/PC/iPhone/iPad)
Required Skills
- Fluent in English; Spanish or other second languages a strong plus
- Excellent written communication and interpersonal skills
- 3+ years of executive assistant, personal assistant, or operations experience
- Strong working knowledge of Microsoft Office (especially Outlook, Word, Excel), Adobe PDF, and AI tools
- Strong numeracy and organizational skills
- Highly reliable internet connection and professional remote work setup
- Flexibility to occasionally align with Eastern Time (Miami) hours as needed
What We Offer: Opportunity to earn a performance-based bonus. Background check required.
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