Senior Executive Assistant

Role Summary

A strategic right hand bringing structure, clarity, and momentum to a fast-moving CEO. You'll function as an extension of the CEO's thinking: anticipating needs, creating order, and building the operational systems that keep the business moving predictably and efficiently.

Key Responsibilities

• Assume meticulous control over the CEO's calendar, inbox, and task management, proactively anticipating conflicts
• Prepare the CEO for all engagements by curating materials, context, and follow-up actions
• Craft internal and external communications with clarity, precision, and professionalism
• Manage and optimize CRM tools (HubSpot) to ensure accurate pipeline tracking and follow-up
• Collaborate with the operations team to refine sales processes and maximize efficiency
• Maintain organized notes for continuity with key clients and partners

Required Skills

• 5+ years of experience as an Executive Assistant, supporting C-level executives in demanding environments
• Robust organizational skills and demonstrated intelligence
• Proven ability to thrive under pressure, managing multiple priorities
• Impeccable written communication skills
• Deep understanding of sales processes and pipeline management, with CRM (HubSpot) expertise
• Ability to structure communication and workflows around executive priorities
• Strong business acumen

Nice to Have

• Advanced CRM proficiency including automation and reporting
• Experience collaborating with operations teams on process improvement
• Expertise leveraging AI tools for communication and summarization
• Track record of driving system/efficiency improvements beyond admin tasks

Working Hours: Full-time, flexible start/end, but must overlap with US Mountain Time (up to 3:30 pm MT)

What We Offer: $2,500–$3,000/month, 25 PTO days + 6 US Federal Holidays, health insurance contribution, end-of-year bonus