Executive Assistant

About the Company

A US venture studio that partners with purpose-driven organizations to design scalable platforms, aligned operating systems and durable revenue models. It is led by a founder who has built and sold several companies and currently supports five growing client engagements.

Role Summary

You will be the founder's right hand on the operations side, starting with project management: keeping meetings and projects running on a clear process, tracking deliverables and delivery dates across five client engagements, and owning follow-ups so nothing slips.

Position Details

• Reports to: The Founder
• Location: Remote, Latin America
• Employment type: Part-time (hourly), with full-time potential
• Language: Strong written and spoken English
• Experience: About 5 years as an executive or virtual assistant
• Working hours: Starts at about 15 hours per week, ramping to 20; available 8:00 AM to 5:00/6:00 PM Mountain Time

Key Responsibilities

• Track projects, deadlines and deliverables across five client engagements in Monday.com, and set up the boards and workflows that keep them on track
• Take meeting notes, prepare agenda items and follow up with people on action items and delivery dates
• Triage and manage the founder's inbox, flagging priorities and keeping follow-ups on track
• Manage the calendar and schedule meetings across clients and partners
• Help transition client communication from email to Slack and keep channels organized
• Track receipts and expenses, support basic invoicing and log hours by client in monthly timesheets
• Help connect tools with AI (for example Monday.com with Claude or ChatGPT) to streamline workflows
• Support the founder with personal tasks, such as booking flights and handling online to-do items

Required Skills

• About 5 years of experience as an executive or virtual assistant supporting a founder, consultant or small business
• Strong project management background: tracking deliverables, deadlines and follow-ups
• Hands-on experience with Monday.com (setting up boards and workflows) and Slack
• Highly organized with strong attention to detail; able to juggle multiple client projects without missing deadlines
• Strong written and spoken English
• Available during US Mountain Time business hours

Nice to Have

• Basic QuickBooks experience
• Experience with AI tools and automations (Claude, ChatGPT or similar)
• Experience in a startup or consulting environment

Hiring Process

Up to two interviews with the founder, followed by a 30 to 60 day trial period working on real tasks with regular feedback.

What We Offer

• Fully remote, part-time position with flexible hours
• Potential to grow into a full-time role
• Work directly with an experienced founder
• Exposure to multiple startup and consulting projects