Sales Operations, Automation & Executive Assistant

About the Company

A private, highly vetted community for high-growth founders, CEOs, and executives. Its admissions team runs the membership sales process, and operations are built on tools such as GoHighLevel, Zapier, SendBlue, ClickUp, and Ada, with a CTO overseeing systems.

Role Summary

You will support sales leadership as a highly organized, technically capable operator, managing day-to-day operations, building automations, maintaining CRM and reporting, and acting as an executive assistant to three members of leadership.

Position Details

• Location: Remote
• Type: Full-time
• Reports to: Head of Sales Ops
• Language: Excellent written and spoken English (fluent, non-negotiable)
• Working hours: 9am to 6pm EST

Key Responsibilities

• Build and maintain automations that reduce repetitive manual work across GoHighLevel, Zapier, SendBlue, ClickUp, and Ada
• Maintain CRM data, calendars, phone lines, users, permissions, pipelines, and reporting
• Support daily operational needs of the Admissions Team, tracking setter activity and sales performance metrics
• Provide direct administrative support to three members of leadership, organizing tasks, priorities, and follow-ups
• Communicate progress, blockers, and next steps proactively without needing to be chased
• Create clear SOPs, process guides, and Loom-style training documentation
• Troubleshoot routine system issues before escalating to the CTO
• Serve as a reliable connection between leadership, sales, marketing, and the CTO

Required Skills

• Strong experience with GoHighLevel and CRM automation
• Experience building workflows through tools such as Zapier
• Strong understanding of sales processes and sales operations
• Excellent written and spoken English
• Extremely organized with strong attention to detail
• Proactive and able to anticipate problems before they happen
• Comfortable supporting executives and working across departments
• Comfortable appearing on camera and participating in meetings

Nice to Have

• Familiar with AI tools to improve efficiency
• Resourceful enough to investigate and solve problems independently
• Technically confident enough to communicate with the CTO on automations (advanced development experience not required)

Hiring Process

Two interviews, possibly three.

What We Offer

• 10 days of PTO per year
• Full-time, remote position